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Alkek Library
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San Marcos, TX 78666

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Library Collection Assessments

Assessments of the collections for Academic Program Reviews, new academic program proposals and program accreditations are conducted by the Collection Development Librarian. Any academic department needing such an assessment should contact the Collection Development Librarian directly, to insure that the information and statistics are complete, current and adequate for each type of assessment requested.

Program Reviews


  1. Amount of library money allocated to department over last 5 years.
  2. Summarize complete holdings in identified call number areas. This includes serial holdings (current and non-current), which are tallied separately. Then a summary of holdings separated by major significant call number groupings (such as PR or PS, or by LC number ranges, P1-999).
  3. Circulation figures of each title in the complete holdings list.
  4. Current year, active serial/journal subscriptions paid for by department’s library allocation as a separate document. Includes actual titles, total titles and how much they cost that year.
  5. List of indexes and databases supporting research in the department's discipline/s. Use statistics are included when available.

New Programs


  1. Amount of library material money allocated to sponsoring department over last 3-5 years.
  2. Amount of library serial money allocated to sponsoring department over last 3-5 years.
  3. Complete holdings in identified call number areas. This includes current and non-current serial holdings, which are tallied separately.
  4. Circulation figures of each title in the complete holdings list.
  5. What the department purchased over the past 2-3 years. This will include serial subscriptions or non-consecutively purchased serial titles.
  6. Current year, active serial/journal subscriptions paid for by sponsoring department’s library allocation as a separate document.
  7. List of indexes and databases currently owned that support research in the new program’s discipline.

Accreditations


The library will report whatever the accrediting body requires. Please send the accrediting agency documents to Collection Development with sufficient time to gather all the information and documentation. Some reports require several days to generate, so contact us as soon as possible.
All assessment documents are supplied to the department electronically and in paper.

Optional Reports


Reports can be produced using OCLC’s Collection Assessment and Analysis. This can list all material holdings (monographs and or serials) in a given subject area, and can compare our holdings to other institutions. It can also be limited to holdings within certain time periods (year or range of years). This option requires time, so it should be discussed as soon as possible, before the section about the library in a new program proposal is written.

Serials


The OCLC Collection Analysis is most often used for book and AV material. A separate Serial/journals report can be produced through OCLC if the identified comparable institutions catalog their serials using Library of Congress call numbers. Not all university libraries do this. The OCLC analysis cannot distinguish between active (currently subscribed to journals) and inactive (serials no longer subscribed to).

Assessments for serials can also identify how many serials Texas State subscribes to in broad subject fields, compared to core academic journals using Ulrich’s Serials Analysis tool. These core journals are defined by Ulrich’s, not by Texas State.

We can also indicate how individual journal titles selected by the sponsoring Texas State academic department, currently subscribed to, or proposed, rate by impact factor in the Journal Citation Reports (JCR) database. JCR ranks journal titles by how often they are cited in academic/research articles. The impact factor provides a systematic, objective way to determine the relative importance of journals to research in the discipline.