1. All gift material, except serials, must go through Acquisitions/Collection Development. If someone calls offering non-serial gifts, have them contact Collection Development Librarian (245-1843).

2. Serial Gifts must go through Continuing Resources Librarian (245-2643).

3. Gift material intended for The Wittliff Collections should be offered directly to the curator of the Southwestern Writers Collection or the curator of the Southwestern & Mexican Photography Collection.

4. For general information purposes, the patron should be made aware that:

 

• We cannot and do not guarantee that any material we become the recipient for, will be placed in the collection.
• Gifts are an unfunded expense to the library and are therefore given low priority in their acknowledgement and processing into the collection.
• Gift material placed into the library’s collections must meet the University’s curriculum and research needs.
• Gift material that comes to us, and we choose not to add to the collection, (unless the patron indicates they want the material back), will be distributed to other non-profits, as we see fit.
• Library cannot assess value to gift material for tax or any other purpose. We can only write a letter of acknowledgement indicating what we received from them.
• The library prefers to see a list of material being offered, before it is delivered to the library.
• The library does not have resources to pick up or ship material long distances. 
• It is almost impossible to house gift material as a whole collection in physical proximity, so the library cannot and will not agree to that as a condition for acceptance.
• The online catalog can include searchable information indicating gift material is part of a whole gift collection, so that it is accessible as a collection in that manner only.

5/4/2006
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