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Cataloging & Metadata Services Units

Continuing Resources

Continuing Resources are publications that are issued over time with no predetermined conclusion such as periodicals, e-journals, and databases. These resources are cataloged and processed by staff in the Continuing Resources Unit of the Acquisitions Department.



Database & Metadata Services (DMS) works to maintain the quality and accuracy of various library databases, particularly the online catalog, with the goal of linking data between these databases when possible. One of the tools for this database maintenance is authority control, which involves standardizing the forms of names or subjects in records and creating cross-references from variant forms of these headings. This work helps library users to find all the resources by a particular author or on a particular subject with one click when searching the catalog.

In addition, DMS works to provide increased access and exposure for our library data and resources with initiatives exploring linked open data. DMS collaborates with other units to investigate how crosswalking and transforming metadata can benefit workflows, as well as enable better discovery and access for users.

When an item is being held in Digital & Metadata Services, it will show the status as IN PROCESS DMS. To request one of these titles, please complete the Rush Cataloging Form.


Digital Collections

The Digital Collections Unit is responsible for working with other library departments on metadata requirements, and applying metadata standards and schema to the library’s digital collections. The University's Institutional Repository is also managed by this unit. This unit is part of the Digital & Web Services department.


Media & Monographic Resources

The Media & Monographic Resources Unit catalogs monographic materials for the University Library. Books, E-books, streaming media, DVDs, software, sound recordings, models, kits, maps and atlases are just a few examples of the types of material processed by this Unit. Materials that have been received but not processed have a status of IN CATALOGING in the online catalog.



The Music Cataloging Unit catalogs most materials destined for the Music Library as well as selected music materials housed in Alkek. Formats include books, musical scores, compact discs, DVDs, software and streaming audio. Materials that have been received but not processed will appear in the online catalog with a status of IN PROCESS MUSIC. To request expedited processing of these titles, please complete the Rush Cataloging Form.


Wittliff Collections

The Wittliff Collections Unit catalogs materials located in The Wittliff Collections. This includes Southwestern Writers Collection, Southwestern & Mexican Photography, and Lonesome Dove Collection. Aside from the previous collections mentioned, the unit is also responsible for cataloging most of the materials located in Special Collections, which are primarily located in The Wittliff Collections archives. The unit also assists in the encoding of archival finding aids and minor preservation activities.

Materials that have been received but not processed may have a status of IN WC CAT UNIT in the online catalog. To request expedited processing of these titles, please complete the Rush Cataloging Form. Materials cataloged for one of these collections are restricted to "room use only" on the 7th floor.