Continuing Resources are publications that are issued over time with no predetermined conclusion such as periodicals, e-journals, and databases. These resources are cataloged and processed by staff in the Continuing Resources Unit of the Acquisitions Department.
Database Management Services (DMS) works to maintain the quality and accuracy of the library's database which drives the online catalog. The unit is additionally responsible for authority control. Authority control involves standardizing the forms of names or subjects which are used in cataloging records in the online catalog, and creating cross-references from variant forms of these headings. This provides the basic structure that insures that patrons can find all the books by a particular author or on a particular subject when searching the catalog.
DMS also manages the withdrawal of deaccessioned materials. Badly damaged, obsolete or duplicated materials are candidates for deaccessioning and possible replacement.
If the online catalog shows the status of a piece as IN PROCESS DMS, the material has been removed from the shelves and is waiting in DMS for final disposal. To request one of these titles, please complete the Rush Cataloging Form.
The Digital Collections Unit is responsible for working with other library departments on metadata requirements, and applying metadata standards and schema to the library’s digital collections. The University's Institutional Repository is also managed by this unit.
The Media & Monographic Resources Unit catalogs monographic materials for the University Library. Books, E-books, streaming media, DVDs, software, sound recordings, models, kits, maps and atlases are just a few examples of the types of material processed by this Unit. Materials that have been received but not processed have a status of IN CATALOGING in the online catalog.
The Music Cataloging Unit catalogs most materials destined for the Music Library as well as selected music materials housed in Alkek. Formats include books, musical scores, compact discs, DVDs, software and streaming audio. Materials that have been received but not processed will appear in the online catalog with a status of IN PROCESS MUSIC. To request expedited processing of these titles, please complete the Rush Cataloging Form.
The Special Collections Unit catalogs materials located in The Wittliff Collections. This includes Southwestern Writers Collection, Southwestern & Mexican Photography, and Lonesome Dove Collection. Aside from the previous collections mentioned, the unit is also responsible for cataloging most of the materials located in Special Collections, which are primarily located in The Wittliff Collections archives. The unit also assists in the encoding of archival finding aids and minor preservation activities. Some of the materials located in University Archives are also handled and cataloged by this unit.
Materials that have been received but not processed may have a status of IN PROCESS SC in the online catalog. To request expedited processing of these titles, please complete the Rush Cataloging Form. Materials cataloged for one of these collections are restricted to "room use only" on the 7th floor.