See LB/OL No. 06.04 for lending policies for borrowers other than Texas State students, faculty, and staff, including alumni.

ID card

A TxState ID card must be presented at the time materials are checked out.

Loan Period

1. General Collection Materials (including circulating government documents)
   Faculty : 1 year (365 days) with 2 renewas (total 3 years)
   Masters Graduate Students: 1 semester with 2 renewals (1 year)
   Doctoral Graduate Students: 1 semester with 5 renewals (2 years)
   Undergraduate students and staff: 2 weeks.
2. Special Materials (Reference books, Periodicals, Microform, adopted Textbooks, Curriculum Materials, Non-Circulating Government Documents, etc)
   All users: For limited period of time with permission from an authorized library staff member.
3. AV Materials
   All users: 7 days
4. Reserve Materials
   All users: Loan period based on demand and expected use; 7-day, 2-day, 2-hour, overnight or building use only.
5. Computer Software (Computer Lab)
   All users: Building use only
   Note: Loan period '1' above applies to books with accompanying software which are shelved in the regular collection.
6. Special Collection Materials
   All users: Building use only
7. AV Equipment
   All users: 3 days.
8. Equipment other than AV machine
   All users: Building use only.

Number of Loans

1. General Collection Materials
   All users: Up to 100 items
2. AV Materials
   All users: 2 items at any one time
3. Reserve Materials
   All users: 2 items at any one time
4. Special Materials
   All users: At the discretion of an authorized library staff member
5. AV Equipment
   All users: 1 piece at any one time

Renewal of Materials

For General Collection and Government Documents, see Loan Period #1 above. For other materials up to 3 renewals are allowed.  After the maximum number of renewals items must be returned to the library and checked in, but they may be checked out again if no requests have been placed on them.

Fines

1. No fines are charged to TxState faculty and staff for overdue materials.
2. No fines are charged to students for overdue materials from the general collection.
3. Main library: Fines of $1.00 (one dollar) per item per day are charged to students for overdue reserve materials, special materials, audio-visuals and equipment. Maximum fines are $5.00 (five dollars) per item.
4. Laptops: $5.00 for the first hour and $1.00 per hour up to the cost of the laptop.
   Check the Music Library for the fine schedule for materials in that location.

Overdue Notices

As a courtesy, the library sends a reminder that items will soon be due. If items are not returned by the due date, one (1) overdue notice is sent. If items are still not returned, a bill listing the cost of the items is sent. By default, notices are sent via email to the borrower's Texas State email address. The library is not responsible for late or non-delivery of a notice.

Material "Hold" and "Recall"

If an item you need is checked out to another patron, you may request it directly from the library catalog. Click the "Request" button, displayed either to the right of or below the catalog record. You must enter your Texas State NetID and password, where you want to pick up the item (from the drop-down box below your password), and a date after which you do not need the item. You will be notified when the item is returned and ready for you to pick up.

Search for Missing Materials

If the catalog shows an item's status as "Available" but it is not on the shelf, you may fill out a search card online or at the circulation desk. Circulation personnel will search for the item and notify you if the item is found.

Lost and Damaged Materials

A user is responsible for lost or damaged materials. Charges for lost materials include the material cost and a processing fee of $5.00 (five dollars) per item. A repair cost, as determined by the library, will be charged for damaged materials.

Delinquent

Patrons are "Delinquent" when the borrowed materials are overdue or imposed fines are unpaid. Students with books due and/or with fines imposed during the current semester are encouraged to clear these arrears to avoid being barred from enrollment. Students with books due and/or fines imposed past one semester must clear these arrears in order to borrow additional books, obtain transcript or register for classes.

Use of Off-campus Libraries

Alkek Library users may borrow books directly from many other libraries in Texas through the TexShare Library Card Program. This program allows Texas State faculty, students, and staff to borrow books from more than 150 public and private universities and colleges as well as public libraries.