Texas State University has implemented over the last seven years a comprehensive program to manage university records and preserve those records with long-term historical value. The Records Retention Schedule provides instruction for disposing of records once they have exceeded their legal retention requirement; records with no further value may be discarded, while records with historical value should be transferred to the University Archives.
Texas State University has a rich history dating from the founding of Southwest Texas State Normal School in 1899. The University Archives is beginning the process of gathering, organizing, preserving, and making available the historical records of the institution.
Visit the University Archives page to learn more about available resources, research assistance, exhibits and outreach activities.
The University's records management program is designed to ensure that we remain in compliance with State recordkeeping laws.
Visit the Records Management page for the current approved Records Retention Schedule, Records Disposition Log, and tools designed to help individuals manage University records.
Basic records management training, For the Record: What You Really Need to Know About Records Management, is held each long semester. The next workshop will be held during the Fall 2015 semester (and perhaps in Summer 2015 if needed). Professional Development will send registration information via e-mail about two weeks before the class.
The goal of this training is to provide individuals with the knowledge and tools to make good decisions about managing university records. Topics include basic definitions, the difference between records and non-records, Texas records laws, and an overview of the Records Retention Schedule. A short introduction to filing systems is also included.
New employees and those who have responsiblity for maintaining departmental records should attend. The class is revised to include suggestions made via class evaluation forms and changes in retention procedures. Individuals may wish to repeat the class periodically to stay up-to-date with records management information.
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