General Records

• Administrative Records - ADM
Compliance
• ADM220 Open Records Requests - Exempted (Not Filled)
• ADM230 Open Records Requests - Not Exempted (Fulfilled)
Correspondence
• ADM310 Correspondence - Ephemeral
• ADM320 Correspondence - General
• ADM330 Correspondence - Administrative
General Administrative
• ADM410 Desk Calendars/Appointment Books
• ADM417 Directives - General
• ADM420 Directory Information - Phone, Address, e-Mail Listings
• ADM425 Event Planning Records - Routine
• ADM430 Forms History File
• ADM432 Forms Inventory
• ADM435 Logs - Attendance and Use Logs
• ADM437 Logs - Meeting Room Reservations
• ADM440 Organizational Charts
• ADM445 Routine Requests: Information or Services
• ADM450 Security Access Records (IDs, Keys, Authorization Lists, etc.)
• ADM455 Service Orders / Work Orders
• ADM470 Surveys & Evaluations - Customer / Client / Employee
• ADM499 Transitory Information
Meeting Minutes, Notes, & Agendas
• ADM550 Meeting Minutes, Notes, & Agendas - Staff
Planning
• ADM610 Performance Measures - Documentation (Includes IE Data)
• ADM630 Plans and Planning Records
Records Management
• ADM770 Records Inventory Worksheets
Reports
• ADM810 Reports and Studies (Non-Fiscal) - Final
• ADM820 Reports and Studies (Non-Fiscal) - Raw Data
• ADM830 Reports and Studies (Non-Fiscal) - Statistical
• ADM850 Reports - Routine Activity

• Advancement, Alumni, and Public Relations - ADV
• ADV320 News / Press Releases - Departmental
• ADV330 Publications
• ADV340 Publications - Brochures
• ADV380 Photographs
• ADV390 Films, Videotapes, and Sound Recordings

• Facilities Management - FCL
  • FCL840 Vehicle Use Reports

• Fiscal / Financial - FIN
  General Finance
  • FIN120 Billing Detail / Department Account Records
  • FIN170 Cost Center Transfers / Transmittals / Budget Revisions
  Documents of Original Entry
  • FIN210 Cash Deposit Vouchers
  • FIN220 Cash Receipts
  • FIN230 Daily Cash Receipts Logs
  • FIN250 Purchase Vouchers / Requisitions / Orders (Includes P-Cards)

• Personnel - PER
  Hiring Process
  • PER120 Resumes - Unsolicited
  • PER130 Applications for Employment - Not Hired
  • PER150 Employment Selection Records - Search Committee Files
  Employee Administration
  • PER200 Job Descriptions / Procedures (GOJAs)
  • PER225 Personnel Change Requests (PCR) - Departmental Copies
  • PER410 Performance Appraisals, Staff
  Personnel Files
  • PER550 Personnel Files - Departmental Copies
  Personnel Administration
  • PER630 Work Schedules/Assignments
  • PER640 Reimbursable Activities (Travel, Education, Professional Development)
  Time & Leave
  • PER810 Time Sheets - Employee (non-student)
  • PER820 Time Sheets and Attendance Forms - Student Workers
  • PER830 Leave Requests - Employee
  • PER840 Accumulated Leave Adjustment Reports
  • PER850 Sick Leave Pool Documentation
  • PER860 Overtime Schedules

• Risk Management - RSK
  Administration
  • RSK110 Disaster Preparedness, Emergency Response, and Recovery Plans
  • RSK120 Evacuation Plans
  • RSK180 Visitor Control Registers / Access Logs
  • RSK210 Material Safety Data Sheets
  • RSK220 Safety Inspection Records

• Support Services- SVC
General Services
• SVC110 Procedure Manuals / Guidelines / Instructions
• SVC120 Photocopier and Telefax Usage Logs & Reports
• SVC130 Postage & Shipping Records
• SVC150 Fee Schedules / Price Lists
• SVC160 Mail / Package Tracking Records
• SVC170 Delivery Reports
Purchasing
• SVC230 Internal Requests for Supplies & Equipment
• SVC240 Purchasing Logs
• SVC250 Shipping Lists / Packing Slips
Telecommunications
• SVC330 Telephone - Long Distance Log
• SVC340 Telephone - Long Distance / Billing Detail
• SVC350 Disputed Call Documentation / Personal Call Reimbursement