PDF is the recommended format for ETDs because it is viewable and printable on any platform and because it preserves fonts, formatting, and graphics of source documents.
If the ETD manuscript consists of multiple documents, it is best to consolidate them into one document and convert the consolidated file to a PDF. If the ETD contains complex digital objects (digital video/audio, 3-dimensional, multimedia), submit those in a separate folder and link to them from your PDF file. You may also submit related files separately, for example the abstract of the ETD or datasets.
The best way to create the PDF is by converting the electronic format into a PDF. See below for brief conversion instructions and frequently asked questions about PDF format:
The Acrobat Reader, which is freely available for downloading, cannot be used to create a PDF. The recommended software to produce PDF files is Adobe Acrobat, which supports conversion from many different file types. Adobe Acrobat is included in several of the various Adobe Creative Suite editions. The Alkek Library Computer Lab (on the fourth floor of the library) has this software. Some of the other campus labs may also have it but it is best to check with the lab staff in advance.
If you cannot use software on campus, there are a few other possibilities:
Although various PDF creation software applications may differ in how the file is created, the following settings should be selected, if possible (check product documentation):
Make sure that you check over the final PDF document before you submit it. Do not assume that if the final Word or other file looks fine, the PDF will be fine. Look at charts, graphs, and any graphics files you imported into your document, and look for correct conversions of fonts and diacritical marks such as accents.
Make sure the PDF is not encrypted. If it is, the text cannot be extracted from them for full text indexing or storage.
Adobe Documentation and Support http://www.adobe.com/support/documentation/