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Reserve Services

Contact Reserve Services:

John Brunson or call
(512) 245-2328

Digitized course material is made available via TRACS. will provide customized sessions to assist faculty who need assistance uploading new course content. The Library’s Copyright Officer, Stephanie Towery, MLIS/JD (512-245-1090 or, is available to assist faculty with any copyright questions that may arise as a result of digitization of materials.

Please feel free to contact John Brunson (512-245-2328 or, with any additional questions.

Reserve Instructions and Policies:

Online Reserve Request Form for print materials
PDF version of Reserve Request Form

  1. Reserve materials

    Reserve materials are items assigned a restrictive loan period to assure greater availability to students who have need of them, usually within a limited time period. Faculty, librarians, or administrators may place materials on reserve in order to control or protect vulnerable materials and those in consistently heavy use.

    Please note that adhesive barcodes and security tags will be affixed to items placed on reserve. However, if requested, other options are available for securing and circulating reserve material; for example, barcodes and security tags can be affixed to library-provided book jackets in the case of personal copies of books.

  2. Request materials to be placed on reserve

    a. Faculty, librarians, or administrators wanting to place items on reserve may bring the material to the Checkout Desk (3rd floor) or send it through campus mail.

    You will also need to submit a list of book titles, including call numbers for books owned by the library. Either complete the online request form or print out the “List of Materials to be Placed on Reserve,” complete it, and send or bring it to the library. For a small number of items, you may also send an email to listing authors, titles, call numbers, course, and desired loan period.

    b. Items requested for reserve are usually ready for circulation within 3 days. However at the beginning of the semester, due to increased volume, processing may be delayed by several days. Please make your requests as far in advance as possible.

    c. Space in the Reserve shelving is limited. Preference will be given to assigned readings, although other materials in reasonable quantities may be placed on reserve.

  1. Loan Period and Number of Loans

    Loan period may be two (2) hours-building use only, overnight, two (2) days, or one (1) week as specified by the requester. Only two items can be borrowed at one time.

  2. Renewal of reserve materials

    Reserve materials may not routinely be renewed due to restrictive loan period.

  3. Overdue fines

    The fine for each item with a 2 hour checkout is $1.00 per hour or $5.00 per day with a maximum of $100.00 per itemThe fine for print articles is $1.00 per hour with a maximum of $20.00 per article.The fine for each item accrues until the item is checked in by a library staff member.

  4. Overdue notice

    Borrowers are responsible for knowing when items are due. As a courtesy, the library sends an overdue notice. If items are still not returned, a bill is sent which shows the replacement cost of the unreturned items.

  5. United States Copyright Law

    a. In order to comply with the Copyright Law, the library makes only single copies of copyrighted materials. Upon request these can remain on reserve from semester to semester.

    b. If multiple copies are required, they must be provided by the requester and produced in compliance with the Copyright Law.

    c. For non-copyrighted materials, the library will make up to two copies and, upon request, will retain them from semester to semester.

    d. 2-4 copies of examination materials may be placed on reserve depending upon the size of a class.

  6. Off-Campus Reserve

    If Texas State classes are held off-campus, the library can often place materials from its collection on reserve in a library at or near the teaching location. This enables students to access a wider variety of items than the holdings of the local library.

    a. The library can provide books, documents, photocopies of periodical articles, or non-print materials.

    b. Minimum time required to set up this service is three weeks.

    For more information concerning off-campus reserve, please contact the Distance Services Librarian, Stephanie Towery, at (512) 245-1090 or The toll free number is (866) 255-3511.