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Faculty Digitization Services


The University Library is pleased to invite applications for Digitization proposals. These proposals are designed to help facilitate faculty research and creative activity through the digitization of scholarly research material and placement in the Digital Collections online repository. Materials may be in a variety of formats, including documents, photographs, audio cassette recordings, or 3-D objects (archeological artifacts etc.) Digitization services range from the digitization of original primary source materials, assistance with descriptive metadata creation, digital preservation, and online access.


Original primary source research materials and collections may be digitized and made available through the library's Digital Collections online repository. In the near future, long term preservation will be provided through a partnership with the Texas Digital Library using Duracloud. Proposals will be competitively examined for the benefits digitization adds to scholarship and research, the preservation needs of the source material, and the expected impact public access would have.


  • Proposals may be in the form of a request for digitization assistance in one or more areas (scanning, metadata assistance, and ingestion into the library Digital Collections repository  ). It is an ongoing submission process and proposals will be accepted throughout the year.
  • The principal purpose of the proposals is to encourage research and scholarly communication with academicians engaged in primary source research globally.  Priority is given to scholarly research materials that can be permanently added to the library collection through addition to the Digital Collections online repository, which will be publically accessible globally through the Internet and indexed by Google.  The library will also entertain dark archive digitization and storage requests (non-open access, strictly preservation) on a research material priority basis.
  • Commercial electronic books, journals, and manuscripts needed solely to support instruction should be requested through the library's order request system.
  • Requests to digitize articles and manuscripts needed solely to support instruction should be referred to the University Library Access Services Department Reserves Unit (, (512) 245-2328)
  • Applications for digitization are subject to faculty possessing rights for all material to be digitized and in the application must specify the nature of compliance with the Copyright Law of the United States (Title 17, U.S. Code) such as whether copyright is held by the faculty member, permission has been granted in writing by the copyright holder, or the materials are out-of-copyright due to age, etc.  Help with determining copyright status may be requested. For additional information and assistance, contact Todd Peters, Head, Digital and Collection Services (, (512)-245-3963).



Applicants are asked to provide a brief description of the scope of the project.  Faculty may provide a list of materials and rough contextual outline.   A preliminary overview meeting with the director of Collections and Digital services may be requested to discuss the larger scope of the projects.



For more information, contact Ray Uzwyshyn, Director Collections and Digital Services ( and (512)245-5687) or Todd Peters, Head, Digital and Collection Services ( and (512)-245-3963).