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Digitization Services for New Faculty


The University Library is pleased to invite applications for Digitization proposals for new faculty for original research. These services are designed to specifically support new faculty research and Texas State’s new designation as an emerging research institution by giving new faculty the opportunity to digitize original primary documents and collections which they may possess or be in the process of gathering for research. Materials may be in a variety of formats, including documents, photographs, audio cassette recordings, or 3-D objects (archeological artifacts etc.)

Original primary source research materials and collections may be digitized and made available through the libraries Digital Collections online repository. In the near future, long term preservation will provided through a partnership with the Texas Digital Library using Duracloud. Proposals will be competitively examined for the benefits digitization adds to scholarship and research, the preservation needs of the source material, and the expected impact public access would have. Services are available on a first-come, first-serve basis to new faculty, dependent on the resources available in the Digital & Web Services Department.


  • New tenure-track faculty are eligible for services for research digitization proposals during their first year of appointment.
  • Proposals may be in the form of a request for digitization assistance in one or more areas (scanning, metadata assistance, and ingestion into the library Digital Collections repository  ). It is an ongoing submission process and proposals will be accepted throughout the year.
  • The principal purpose of the proposals is to encourage research and scholarly communication with academicians engaged in primary source research globally.  Priority is given to scholarly research materials that can be permanently added to the library collection through addition to the Digital Collections online repository, which will be publically accessible globally through the Internet and indexed by Google. The library will also entertain dark archive digitization and storage requests (non-open access, strictly preservation) on a research material priority basis.
  • Digitization projects must have a clearly defined scope. Eligible materials for digitization include primary historical or field notes, research documents, faculty primary research image collections (scientific, social sciences or humanistically related), original audio collections (interviews) or 3D artifacts (slides, specimens, archeological material.)
  • Applications for digitization are subject to faculty possessing rights for all material to be digitized and in the application must specify the nature of compliance with the Copyright Law of the United States (Title 17, U.S. Code) such as whether copyright is held by the faculty member, permission has been granted in writing by the copyright holder, or the materials are out-of-copyright due to age, etc.  Help with determining copyright status may be requested. For additional information and assistance, contact Todd Peters, Head, Digital and Collection Services (, (512)-245-3963)..
  • Preference will be given to those requests which open new faculty research at Texas State to a wider global audience.  While original scope of project should be more strictly specified, the wider purpose is to initiate longer term bridges for new faculty with the university libraries digital repository capabilities (ie. Digitization (scanning), online digital aggregation (online repository), Metadata application(Dublin Core and other high level Metadata schemas for global access).  New faculty may also choose to apply for Digitization Services following their new faculty research digitization grant during subsequent years.
  • Commercial electronic books, journals, and manuscripts needed solely to support instruction should be requested through the library's order request system.
  • Requests to digitize articles and manuscripts needed solely to support instruction should be referred to the University Library Access Services Department Reserves Unit (, (512) 245-2328)

Applicants are asked to provide a brief description of the scope of the project.  Faculty may provide a list of materials and rough contextual outline. A preliminary overview meeting with the director of Collections and Digital services may be requested to discuss the larger scope of the projects.



For more information, contact Ray Uzwyshyn, Director Collections and Digital Services ( and (512)245-5687) or Todd Peters, Head, Digital and Collection Services ( and (512)-245-3963).