Open Theater Reservation Request

Open Theater Reservation Request Guidelines

Faculty, staff and students may schedule Alkek Library Open Theater for purposes which can directly benefit a segment of the population of Texas State University in an educational or learning context.

Priority will be given to Library-sponsored activities, Faculty/Staff, Official Campus Organizations, and Students in that order.

Please submit request at least ten (10) business days prior to your meeting/event.

Reservations are not confirmed until you receive an email confirmation, which will be sent within five (5) business days prior to the proposed reservation date .

Any Open Theater meetings/events must be open to anyone who would like to walk-up and attend.

If your group is interested in using a more private Library space, there are other Library spaces that are available:

• Group Study Rooms (Fifth Floor - Reservation required)

The Learning Commons Staff may review the applications for topic/content, and can decline the reservation for any reason.

Notice of cancellation must be sent 72 hours in advance of a scheduled event.  Failure to do so may result in denial of future requests.

Please contact the Research & Information Desk, (512) 245-2686, with any questions.

You must agree to the following Open Theater Guidelines to use the space:

• Reservations are not confirmed until accepted by the Learning Commons Staff.  Confirmations will be sent via email within five (5) business days prior to the proposed date.
• Do not announce or publicize any event until an official confirmation has been received.
• Organizations/persons will vacate the Open Theater at least thirty (30) minutes prior to the Library’s closing.
• Organizations/Persons that reserve the space are responsible for all costs associated with any damage to the event space during its use, as determined by the Library.
• Organizations/Persons are responsible for setup & breakdown of furniture (i.e. chairs), removal of all trash, as well as shutting down all equipment. Failure to comply may result in your not being able to reserve the space again.
• Do not write on the touchscreen.
• At the end of a function, the Open Theater space must be left clean.  There may be a charge to clean up after any function requiring excessive attention.   All organizations are responsible for the Open Theater space and all of its contents during the scheduled reservation time.  Any loss of, or damage to equipment and/or facilities will be charged to the sponsoring organization.  In addition, the sponsoring organization is responsible for restoring the space to its original condition.
• The Library is not responsible for personal items left unattended.
• Selling, fundraising, or solicitation is strictly prohibited without formal authorization.
• The recommended “grace period” for claiming your reservation is 15 minutes.  This means if the person reserving the Open Theater does not claim the space within 15 minutes of the start of their reserved time, the space can be considered “open” and reserved by another party for the remainder of the reservation time.
• Please keep volume (loudness) at a reasonable level.  Loud groups will be given one warning, and then asked to leave if there are further complaints.
• You will report any issues to the Research & Information Desk or the Circulation Desk on the 2nd floor.