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How to Add Your Work

Texas State University (TXST) faculty and staff can submit their works to the appropriate Collection in the Digital Collections Repository by clicking "Log In" at the top right of the repository homepage. TXST students may submit professional work (e.g., publications, conference posters and presentations, etc.) with authorization from a University faculty member or repository staff and contacting digitalcollections@txstate.edu.

First-Time User Guide for Submitting Items

The First-time User Guide offers instructions on logging in, viewing and editing your profile, and subscribing to monthly usage statistics reports received via email.

Submission Instructions

The Submission Instructions is a reference tutorial for uploading your items to the Digital Collections Repository. 

If you have questions such as copyright, formats, licensing, digitization of print materials, etc., please contact us. We are also happy to upload your work for you if you provide copies of the items via email or Dropbox. Contact: digitalcollections@txstate.edu 

Types of Submissions

The TXST Digital Collections Repository showcases and provides access to the research and scholarship of our university community. Submission types include articles, conference materials (posters, papers, presentations), reviews, books, chapters, reports, artwork, online journals, conference proceedings, and audio/video (e.g., podcasts, interviews, etc.). For more information, see the Submissions page or the FAQs.

Which Version of a Publication to Include

The full-text version of a publication that can be made available in the TXST Digital Collections Repository depends on the pubisher's policies. In most cases, the publisher permits the Author Accepted Manuscript (AAM) version to be included in the repository. Some publishers permit posting the final Published PDF version. 

The diagram below shows the different versions of a publication produced during the publication process: 

diagram of versions of publications

 

Definitions: Publication Versions

Author's Original / Pre-Print is the version of the article before peer-review or editing, as submitted by the author(s) to the journal.

Author's Accepted Manuscript / Post-Print is the version of the article accepted for publication including all changes made as a result of the peer-review process but excluding the publisher typesetting and logos.

Publisher's Version / Final PDF is the reviewed, edited, formatted and typeset version of the article, including any tagging, indexing and other enhancements by the publisher. 

How Do I Know Which Version is Allowed?

The SHERPA/RoMEO Database is a free online tool that contains journal and publisher policies including what version can be made available in a repository. 

In general, we recommend saving a copy of your Author Accepted Manuscript, or depositing a copy in the Digital Collections Repository, at the time of publication. If you need to obtain a copy of your Author Accepted Manuscript, visit the Direct2AAM site for instructions or contact your publisher.

Article Processing Charges for Open Access

Many publishers are now offering an option for authors to pay an Article Processing Charge (APC) in order for their publication to be made open access and available to all. Texas State University offers subvention awards to provide partial financial assistance to faculty members when departments, colleges, and other units are unable to provide full support. More information is available on the Faculty Employment and Retention site. 

Additional Information

For more information, to deposit your work, or questions about the TXST Digital Collections Repository or the TXST Dataverse Repository, please contact Laura Waugh, Digital Collections Librarian (lwaugh@txstate.edu) or digitalcollections@txstate.edu

Additional resources and information can be found on the University Libraries Scholarly Communications Subject Guide.