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Texas State University

Reserve Services

Due to classes being online only during Summer I, the University Libraries are encouraging the use of available e-resources as much as possible in lieu of physical reserve materials.  If you are planning your curriculum and would like to see if an ebook version of your preferred text is available, contact your subject librarian

Placing Materials on Reserve at Alkek

Reserve Request for print materials (online form)
Reserve Request Form (PDF form)

Contact Alkek Reserve Services: John Brunson  AlkekReserve@txstate.edu  512.245.2328

RRC and Music Library Reserve Services

RRC: See Reserves section on the RRC Services page.

Music Library: 512.245.3376

Digitized course material is made available via TRACS. tracs@txstate.edu will provide customized sessions to assist faculty who need assistance uploading new course content.

The Library’s Copyright Officer, Stephanie Towery, MLIS/JD (512-245-1090 or sst25@txstate.edu), is available to assist faculty with any copyright questions that may arise as a result of digitization of materials.

Reserve Instructions and Policies

Reserve materials are items assigned a restrictive loan period to assure greater availability to students who have need to access them. 

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  • Faculty and administrators may place materials on reserve in order to secure access to materials expected to be heavily used and to control or protect vulnerable materials.

    Please note that adhesive barcodes and security tags will be affixed to personal items placed on reserve. However, if requested, other options are available for example, barcodes and security tags can be affixed to library-provided book jackets to secure and circulate personal copies.

  • Faculty or administrators wanting to place items on reserve may bring the material to the Checkout Desk (3rd floor) or send it through campus mail.

    You will also need to submit a list of book titles, including call numbers for books owned by the library. Either complete the online reserve request or print out the “List of Materials to be Placed on Reserve” form, and send or bring the form to the library. For a small number of items, you may also send an email to jb12@txstate.edu listing authors, titles, call numbers, course, and desired loan period.

    Space in the Reserve shelving is limited. Preference will be given to assigned readings, although other materials in reasonable quantities may be placed on reserve.

  • Items requested for reserve are usually ready for circulation within 3 days. However at the beginning of the semester, due to increased volume, processing may be delayed by several days. Please make your requests as far in advance as possible.

  • Loan period may be two (2) hours-building use only, overnight, two (2) days, or one (1) week as specified by the requester. Only two items can be borrowed at one time.

  • Reserve materials may not routinely be renewed due to restrictive loan period.

  • The fine for each item with a 2 hour checkout is $1.00 per hour or $5.00 per day with a maximum of $100.00 per item.  The fine for print articles is $1.00 per hour with a maximum of $20.00 per article.The fine for each item accrues until the item is checked in by a library staff member.

  • Borrowers are responsible for knowing when items are due. As a courtesy, the library sends an overdue notice. If items are still not returned, a bill is sent which shows the replacement cost of the unreturned items.

  •  a. In order to comply with the Copyright Law, the library makes only single copies of copyrighted materials. Upon request these can remain on reserve from semester to semester.

        b. If multiple copies are required, they must be provided by the requestor and produced in compliance with the Copyright Law.

        c. For non-copyrighted materials, the library will make up to two copies and, upon request, will retain them from semester to semester.

        d. 2-4 copies of examination materials may be placed on reserve depending upon the size of a class.

  • If Texas State classes are held off-campus, the library can often place materials from its collection on reserve in a library at or near the teaching location. This enables students to access a wider variety of items than the holdings of the local library.

        a. The library can provide books, documents, photocopies of periodical articles, or non-print materials.

        b. Minimum time required to set up this service is three weeks.

        For more information concerning off-campus reserve, please contact the Distance Services Librarian, Stephanie Towery, at (512) 245-1090 or sst25@txstate.edu. The toll free number is (866) 255-3511.